Privacy Policy
Effective date: [DATE]
Who we are: [EXACT LEGAL NAME OF THE CORPORATION], doing business as Texas Futures Coalition ("TFC," "we"). 5900 Balcones Dr, Ste 100, Austin, TX 78731. Questions: howdy@texasfuturescoalition.org.
1. What we collect
| When you… | We collect |
|---|---|
| Create an account (email code or Google) | Email address. With Google: your name and profile basics Google shares |
| Join or edit your profile | Name, title, role, sectors, interests, city, state, country, organization, website, LinkedIn, and whether you want to appear on the map |
| Add or claim an organization | Organization details (name, website, category, sectors, city, description, logo) and your work email for claim checks |
| Ask about partnering | Name, title, email, phone (optional), organization, interests, budget range, timing, message |
| Request a report or event updates | Name, email, job title, primary function |
| Register for an event on Luma | Your Luma registration and answers (such as role, organization, LinkedIn, sector), plus approval and check-in status |
| Read our emails | Delivery status, and we may record opens and clicks |
| Set email preferences | Your topic choices and unsubscribe status |
| Visit the site | Pages viewed, referring site, and campaign tags (UTM). Our hosting providers log technical data such as IP address and browser type |
From other sources: we may add public information about organizations (website, location, description) to keep the map accurate.
2. How we use it
- Run your account and the ecosystem map, including reviewing new and claimed organizations.
- Send account and organization emails (sign-in codes, "we got your submission," "you're on the map").
- Send event invites and community updates if you haven't opted out. You can turn these off anytime.
- Produce research and reports using aggregated, non-identifying information.
- Manage partnerships and fundraising with people who contact us about them.
- Keep the site secure, prevent spam and abuse, and fix problems.
3. What's public, what's members-only
| Who | Can see |
|---|---|
| Anyone | The map as unnamed dots, plus counts by category. Full profiles only for organizations whose verified owner made them public |
| Signed-in members | Organization details on the map |
| Never shown to other members | Your email address, phone, or account details. People are hidden from the map unless they choose "Show me on the map" |
| TFC admins | Submissions, claims, and contact records needed to run the community |
4. Who we share it with
We do not sell or rent personal information. We share it only with service providers that run TFC for us, under their terms:
| Provider | What they do |
|---|---|
| Lovable (and its cloud database and hosting providers) | Website, sign-in, database |
| Notion | Our contact and organization records (CRM) |
| Resend | Sending email |
| Email (Workspace), Google sign-in, and analytics if you accept cookies | |
| Luma | Event registration and calendar |
| Substack | Our newsletter, if you subscribe there |
| AI assistants, such as Anthropic's Claude | Helping us build the site and manage records |
We may also disclose information if the law requires it, to protect people's safety, or as part of a merger or transfer of our organization.
5. Where your data is stored
TFC is based in Texas, and our providers mostly store data in the United States. If you're outside the U.S., your information is transferred there. Where the law requires, we rely on our providers' data protection terms, such as Standard Contractual Clauses or the EU-U.S. Data Privacy Framework.
6. How long we keep it
| Data | Kept for |
|---|---|
| Account and profile | While your account is open. Deleted within 30 days of your request |
| Organization submissions we don't approve | 6 months |
| Website form records | 12 months |
| Email send logs | 6 months |
| Email preferences and unsubscribes | As long as needed to honor them |
| Contact and event records in our CRM | Until you ask us to delete them, or we no longer need them |
We may keep information longer if the law requires it.
7. Your choices and rights
- Change email settings on your preferences page (link in every email) or unsubscribe in one click.
- Edit your profile and map visibility in your account.
- Ask us to show you, correct, export, or delete your data: howdy@texasfuturescoalition.org, or "Your data" in your account. We'll confirm it's you and reply within 30 days.
- If you're in the EU, UK, or a similar region, you can also object to or restrict our use of your data, withdraw consent anytime, and complain to your local data protection authority. Our legal bases: your contract with us (running your account), our legitimate interests (running the community, map, and events), your consent (optional emails and analytics cookies), and legal obligations.
8. Cookies and similar tools
- Essential: keep you signed in and remember where you came from during your visit. Always on.
- Analytics (Google Analytics): only loads if you click Accept. Change your choice anytime from the footer "Cookie settings" link.
- Fonts: our site loads fonts from Google, which receives your IP address.
9. Security
We use access controls so each person and admin sees only what they should, keep service keys on our servers (never in your browser), and limit who on our team can see contact records. No system is perfect. If a breach affects you, we'll tell you as the law requires.
10. Children
TFC is for adults working in the Texas innovation community. We don't knowingly collect data from anyone under 18.
11. Changes
We'll post updates here with a new effective date. For significant changes, we'll also email members.
12. Contact
[EXACT LEGAL NAME OF THE CORPORATION], d/b/a Texas Futures Coalition · 5900 Balcones Dr, Ste 100, Austin, TX 78731 · howdy@texasfuturescoalition.org